(1) Official Documents issued by Electronic System or the Ones without Attachments: The approved official documents shall be issued to other units after being ratified by the Documentation Section.

(2) Paper-based Official Documents: In addition to sending the paper-based documents, the processing units shall also go on the electronic system to click “Send to the Documentation Section for Issuing”to issue the papers after the paper-based documents (including attachments) are approved.

(3) As to the official documents which shall be issued to other organizations and sent to the Documentation Section for issuing before 3:00 p.m., the Documentation Section shall deal with the documents on the same day. However, if the documents are sent to the Documentation Section after 3:00 p.m., the Documentation Section may deal with the documents on the next day.

(4) To simplify the procedures of official documents, the electronic system of official documents set up by the University has not delivered the electronic files and the paper-based papers at the same time since January 16, 2006.

Documents charges